How do you organise and manage documentation/content in Google Drive

Question

In our company (2000+ employees) we use google drive as primary means to collaborate in our company. We also use confluence for tech documentation. One challenge we face with google drive is organising documents and organic discovery. People dont create in designated folders. they create in their drive and share the URLs. It works but if the person leaves or if one has to find other documents in related area it becomes difficult. Does your organisation faces this problem? If so, can you please share the techniques or tools you have used to solve this problem. thanks.

sigmaprimus · Accepted Answer

2000+ people using the google drive? Yikes!!
This doesn't answer your question but my Gdrive is a mess and I'm only one person. Typically I download the the contents on an annual basis in zip files, extract them to a Month/Year named folder on a portable drive and start fresh with a clean Gdrive until the next time it gets out of hand.
I would think Downloading first then using parsing tools locally would make things much easier to organize than doing it through Googles front end.
After thinking a bit more about it, what you probably need to do is make a requirement for all internal emails to be CC'd to a central address then use that address to download and or synchronize itself to an offline drive where perma links can be issued.

worldexplorer · Answer

Our organisation of strength around 500 is facing the exact same issue. I would like to know more solutions here. It's a major document management problem to solve

harounhickman · Answer

hey @mrgblr, we're actually trying to solve this (https://dala.ai)if you want to chat then feel free to drop me a line: haroun@dala.ai - would love to exchange notes/thoughts.