How have you moved away from an email culture for keeping track of all the things a project needs?
What are you using to keep it all in one place? I know there are tools like Basecamp and others but does this actually solve this problem?
Are the tools the problem or is it the culture of just getting the folks to be detailed in captured "bits" into a central place?
Going into 2020, it feels like I'm working with a dozen tools that just fragments things all over the place and doesn't let us focus...
If you haven’t tried it yet, give it a shot before investing much time in other options; at worst, it’ll give you a much better idea what you need.